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Executive Roles & Responsibilities

Executive Roles and Responsibilities

The President, Membership Coordinator, Communications Officer, Treasurer, Secretary, Conference Chair and members of the Executive Committee shall be elected at an Annual General MeetingThe RI/IR Representative shall be the editor-in-chief of the Relations Industrielles/Industrial Relations Journal, or his/her designate. . In order to ensure continuity at the Executive Committee, the terms of the Officers are staggered two-year terms. President and Membership Coordinator are elected in odd years.  Treasurer, Communications Officer, and Secretary are elected in even years. All members of the Executive Committee shall be eligible for re-election. The maximum term of office of a member of the Executive Committee shall be four consecutive years served in the same position. The RI/IR Representative is excluded from the maximum.

Should a vacancy occur, the Executive Committee shall coopt an individual from the membership to serve on the Executive Committee until the vacancy can be filled at the subsequent Annual General Meeting.

Past-President (2-year term)

  • Automatically held by the outgoing President

  • Acts in an advisory capacity to the President

President (2-year term)

  • Organizes and chairs at least three Executive meetings per year and chairs the Annual General Meeting held at the CIRA Conference each year

  • Manages the relationship with the Relations industrielles/Industrial Relations to ensure mutually beneficial outcomes

  • Conducts Membership and Executive votes as needed

  • Conducts Membership surveys as needed to determine future directions for CIRA, analyzes the data and makes recommendations to Executive

  • Responds to requests for information and addresses issues/opportunities that arise

  • Identifies options and makes recommendations to the Executive to ensure financial and membership stability of CIRA

Conference Chair (1-year term)

  • Researches locations and dates for the annual conference and makes recommendations to CIRA Executive

  • Solicits volunteers for and convenes a Conference Organizing Committee (including a Program Chair and on-site coordinators/liaisons and others as desired or required)

  • Researches and makes recommendations to the Executive for the Gerard Dion award and the HD Woods lecture

  • Oversees the administration of the Allen Ponak Best Student Paper Award

  • Reports to CIRA executive on the progress/outcomes of the annual conference

  • Maintains records of past conference documentation

Communications Coordinator (2-year term)

  • Manage and maintain the CIRA website

  • Manage and maintain the CIRA conference website (unless managed by host institution)

Secretary (2-year term)

  • Manage the MailChimp account and all CIRA communications

  • Maintain the minutes of CIRA Executive Committee meetings and AGM

  • Ensure all CIRA communications are available in English and French

Membership Coordinator (2 year term)

  • Track membership

  • Reconcile submitted membership forms with payment

  • Communicate with members who are in arrears

  • Oversee membership renewals

  • Reconcile conference registrations with membership list

  • Prepare reports for the CIRA Executive Committee and AGM

  • Ensure CIRA members receive membership entitlements

Treasurer (2-year term)

  • Oversee online and paper-based systems of accounts payable and receivable

  • Verify invoices, make timely payments, maintain files/records

  • Send invoices, follow-up delinquent accounts, deposit cheques, maintain files/records

  • Oversee electronic bank deposits

  • Track and record membership payments

  • Track and record conference payments

  • Communicate membership payment information to Membership Coordinator

  • Maintain detailed income and expense reports

  • Prepare financial reports for CIRA Executive

  • Prepare annual consolidated financial statement for AGM and present to the membership at the AGM

  • Coordinate and work with external auditor/accountant as necessary (i.e. tax filings)

  • Liaise with the bank regarding CIRA’s affairs

Executive Members

RI/IR Representative 

  • Participate in the general affairs of the CIRA Executive

  • Act as liaison to RI/IR Editorial Team and Editorial Committee

  • Make recommendations on areas of mutual benefit to CIRA and RI/IR

Community Representative (1-year term)

  • Participate in the general affairs of the CIRA Executive

  • Act as liaison to practitioner community

  • Make recommendations on areas of activity that would be of interest to the practitioner community

  • Facilitate participation of the practitioner community in CIRA events

Graduate Student Representative (1-year term)

  • Participate in the general affairs of the CIRA Executive

  • Act as a liaison to the graduate student community

  • Make recommendations on areas of activity that would be of interest to the graduate student community

  • Organize or oversee the organization of the doctoral consortium at the CIRA conference

Member(s)-at-Large (1-year term) – 3 positions

  • Participate in the general affairs of the CIRA Executive

  • Take on special projects as identified and desired